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Course Outline
Module 1: Fundamentals of AI in the Modern Office
- Introduction to Large Language Models (LLMs) and their importance in administrative work
- Core principles of prompt engineering for productivity tasks
- Ethical considerations and data privacy when implementing AI in the workplace
- Overview of the ChatGPT interface and its primary features
Module 2: Information Management and Summarization
- Developing summaries and syntheses of lengthy documents, reports, and articles
- Producing meeting minutes from audio transcripts
- Leveraging ChatGPT for data organization and categorization
- Extracting key insights and conducting sentiment analysis on texts
Module 3: AI-Assisted Communication and Writing
- Automating email correspondence (standard replies, follow-ups, invitations)
- Drafting formal letters, internal memos, and communications
- Structuring presentations and speeches effectively
- Refining grammar and writing style for professional interactions
Module 4: Planning, Organization, and Task Automation
- Project planning: designing action plans, schedules, and assigning tasks
- Agenda management: constructing calendars and setting meeting reminders
- Generating task lists and prioritizing daily activities
- Automating repetitive functions: email sorting, generating recurring reports, and managing documents
- Applying AI for problem-solving and strategic decision-making
Module 5: Practical Cases and Exercises
- Workshop: Building a project plan from scratch using ChatGPT
- Exercise: Summarizing a financial report and drafting an executive email
- Simulation: Planning a meeting and documenting the minutes
- Designing customized templates for daily office use
Summary and Next Steps
Requirements
- No previous experience with artificial intelligence is necessary
- Familiarity with administrative duties and information handling is advantageous
Target Audience
- Administrative assistants
- Secretaries
- Project managers
- Coordinators
- Professionals looking to improve productivity and efficiency in office management
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
